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Certificates / Documents for Foreign Trade:

Depending on the country of destination and the product to ship, some additional documents and/or certificates may be required to accompany the goods:

CITES certificate
Sanitary Certificate
Phytosanitary Certificate
Certificate of Weight
Phytosanitary Certificate
Certificate of Inspection
Certificate of Origin
SOIVRE Certificate
ATA Carnet
Form 500
Form 031


CITES Certificate – (Convention on International Trade in Endangered Species of Wild Fauna and Flora). The Convention on International Trade in Endangered Species of Wild Fauna and Flora, established in Washington in 1973, pursues the regulation of trade in wild animals and plants, and products derived from them in order to protect certain species endangered of extinction.  Products subject to this regime requires the issuance of an export certificate endorsed by the Inspection Centers for Foreign Trade of customs offices empowered to clear these products for shipment.

Sanitary Certificate – The customs authorities of certain countries permit the entry of certain goods, only after they pass successfully  a sanitary examination. The customs laboratory (or authorized body) issues a certificate upon finding goods in perfect conditions according to law. Such certificate must accompany the import declaration to perform the clearance of goods at destination.

Phytosanitary Certificate – It is an instrument of control and fight against pests. Certain plants, plant products and other items related to them, must be accompanied by a corresponding plant passport at the time of shipment. When requested by the importer, the exporter can obtain this certificate through the competent authority.

Weight Certificate – It is a document issued by a representative of the importer or by an official weigher. It can also be issued by the exporter. The document has to state the weight of goods (net and gross), package by package or for the entire load, plus any other data that helps proving the  goods weight at the time of shipment.

Certificate of Inspection – The purpose of this document is to prevent fraud or protect importers from the possible receipt of unwanted merchandise. These certificates are issued specialized companies like Lloyds, Bureau Veritas, Societ Generale de Surveillance (SGS).

Certificate of Origin – This document is required to determine the origin of the goods, in order to apply the correct tariffs and control the quotas granted to imports from a particular country to another.

SOIVRE Certificate – An official certificate of control and inspection which is required to authorize shipments of  a series of products, which include primarily foodstuff,  ensuring compliance with quality standards, commercial specifications and packaging thereof. It is issued by the Association of Inspectors SOIVRE (Official Service for Inspection, Supervision and Regulation of Exports).SOIVRE may also assist the exporter for further certifications, calibrations, information, etc.

ATA Carnet – (Admission Temporaire / Temporary Admission). A uniformed customs document that allows the temporary imports and exports of goods, without the payment or bail of customs duties. It is used for shipment of professional instruments to be used abroad, samples of commercial value to international fairs, exhibition material, etc … These goods must be re-imported to the country of origin within the time allowed (1 year). In Spain this document is issued by the Chambers of Commerce.

DUA. – It is the administrative document that is used to carry out customs formalities in goods exchange operations such as exports, imports or transits, therefore it forms the basis of the tax return to these operations and moreover it constitutes an information support of the goods, their origin, value, etc..

INTRASTAT – It is the contraction of two words: Intracommunity  and Statistical. It is a system that allows to develop statistics for intra-UE Community movements of goods. This statistic is mandatory for all Member States, as of January 1, 1993. Our company will help you prepare the Intrastat.

Accompanying Document (Form 500) –  It is a document that must accompany the products that are subject to excise duty (mineral oils, tobacco and its products, alcohol and alcoholic beverages).

Form 031 – Also known as  Payment Charter. It is a necessary document to a customs inspection whose possession entitles to deduct VAT on imports.

EUR 1. It is a special document for countries with preferential agreement with the EU. A country with preferential agreement, is a non-Member State of the EU which has an agreement, reciprocal or unilateral, for some or any goods. With this certificate, the importer may benefit from tariff reduction (pay less duty) at the time of importation of those goods from the EU to countries with which we maintain reciprocal preferential agreements, as in the case of: Mexico , Chile, Morocco, Tunisia, Egypt, Algeria, South Africa etc.